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This document provides all National Policing and its partners with a clear set of security architectural principles, which are the foundation to build, design and implement secure solutions.

On the 25th May 2018 the Data Protection Act 2018 was implemented by the UK as the General Data Protection Regulation also known as GDPR. It controls how personal information is captured and used by organisations and the government.

Everyone responsible for using personal data has to follow strict rules called ‘data protection principles’ and must ensure that the information they obtain is for a lawful purpose, used fairly and must be transparent about its intended purpose of usage and used explicitly for that purpose only.

Data should also not be kept for more than is necessary, and whilst it is kept, should be kept up to date and handled and secured in a way that does not compromise its protection from unauthorised processing, loss of theft of data.  

It is important to note that there is stronger legal protection for more sensitive information such as race, health, sex life, orientation, ethnic background. There are separate safeguards for personal data relating to criminal convictions and offences.

Under the Data Protection Act 2018, an individual has the right to find out what information the government and other organisations holds about them and this ideally should be provided to the individual within 1 month.  

To make a complaint about the misuse of personal information or lack of security it should be made to the organisation, following their response the complaint can also be made to the Information Commissioner’s Office.

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The Equality Act 2010 replaced previous anti-discrimination laws with a single Act. It protected people from discrimination, age discrimination and public sector Equality Duty, sets out the different ways in which the maltreatment of an individual can be unlawful.

The Equality Act 2010 provides a basic framework of protection against direct and indirect discrimination, harassment and victimisation in services and public functions, work, education, associations and transport, protection against indirect discrimination to disability, allowing claims for direct gender pay discrimination where there is no actual comparator and much more.

Before the Act came into force there were several pieces of legislation to cover discrimination, including:

• Sex Discrimination Act 1975

• Race Relations Act 1976

• Disability Discrimination Act 1995

Complaints made about unlawful treatment, that happened after the 1st October 2010, the Equality Act will apply. However if was before this date, then the legislation that was in force at the time will apply.

The Equality Act 2010 includes provisions that ban age discrimination against adults in the provision of services and public functions. It also includes the public sector Equality Duty public bodies have to consider all individuals when carrying out their day-to-day work – in shaping policy, in delivering services and in relation to their own employees.

The regulation of Investigatory Powers Act 2000 relates to the interception, acquisition and disclosure of data relating to communications, the carrying out of surveillance, the use of covert human intelligence sources and the acquisition of the means by which electronic data protected by encryption or passwords may be decrypted or accessed.

There are three main ways of surveillance and covert human intelligence

1. direct surveillance

2. intrusive surveillance

3. use of covert human intelligence sources

Non-intrusive covert surveillance can be undertaken for a specific investigation, operation or purpose. Its result is to obtain private information about a person (whether or not one specifically identified for the purposes of the investigation or operation)

Intrusive surveillance is carried out either in a residential premises or private vehicle; and involves the presence of an individual on the premises or in the vehicle or is carried out by means of a surveillance device.

Human intelligence source is inducing, asking or assisting a person to obtain information by means of the conduct of such a source. This is achieved by establishing a personal or other relationship with a person for the covert purpose and covertly discloses information obtained by the use of such a relationship, or as a consequence of the existence of such a relationship.

The Criminal Procedure and Investigations Code of Practice applies in respect of criminal investigations conducted by police. A criminal investigation can be defined an investigation conducted by police officers with a view to it being ascertained whether a person should be charged with an offence, or whether a person charged with an offence is guilty of it. 

This document sets out the manner in which police officers are to record, retain and reveal to the prosecutor material obtained in a criminal investigation.

The roles and responsibilities within a criminal investigation can vary. The functions of the investigator, the officer in charge of an investigation and the disclosure officer are separate. The amount of persons attached to this case to fulfil the above roles will depend on the complexity of the case and the administrative arrangements within each police force. Commonly, where there are more than one person undertaking the roles, close consultation between them is essential to the effective performance of the duties imposed by this code. 


Persons other than police officers who are charged with the duty of conducting an investigation as defined in the Act are to have regard to the relevant provisions of the code, and should take these into account in applying their own operating procedures. 


Protection of Freedoms Act 2012: DNA and fingerprint provisions was introduced in October 2013 to cover the retention of DNA and fingerprints where it was ruled in the European Court in the case of S and Marper v UK that the blanket retention of DNA profiles taken from innocent people posed a disproportionate interference with the right to private life.

The protection of Freedoms Act strikes a balance between protecting the freedoms of those who are innocent of any offence whilst ensuring that the police continue to have the capability to protect the public and bring criminals to justice. 

A DNA sample is an individual’s biological material, containing all of their genetic information. The act requires all DNA samples to be destroyed within 6 months of being taken. This allows sufficient time for the sample to be analysed. The only exception to this is if the sample is required for use as evidence in court, in which case it may be retained for the duration of the proceedings.

Fingerprints are usually scanned electronically from the individual in custody and the images stored on IDENT1, the national fingerprint database.

For Scotland, the legal acquisition, retention, weeding and use of DNA and Fingerprint data is outlined in Sections 18 to 19C of the Criminal Procedure (Scotland) Act 1995 - https://www.legislation.gov.uk/ukpga/1995/46/part/II/crossheading/prints-and-samples”

Public sector organisations need to think about accessibility at every stage and ensure they meet the Web Content Accessibility Guidelines (WCAG 2.1) design principles. The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 are now active and applicable to all public sector organisations, including policing, and this guidance has been created to support organisations meeting the requirements for all new and existing websites or applications.

The guidance is split into several sections:

1. Decide how to check the accessibility problems on your website or mobile app
2. Make a plan to fix any accessibility problems
3. Publish your accessibility statement
4. Make sure new features are accessible

The main theme throughout is that accessibility should be considered on how people with impairments to their sight, hearing, movement, memory or thinking may use the website/app. Regular tests should be carried out from the point code writing even through the public beta stage and at every time a new feature is added.

The best way to meet accessibility requirements is to:

• think about accessibility requirements from the commencement

• run accessibility tests regularly throughout development

• get a formal accessibility audit before you go into public beta

• make sure the service works with the most common assistive technologies - screen readers or speech recognition software

• test the service with disabled users and with older users

Legislation link: https://www.legislation.gov.uk/uksi/2018/852/contents/made

The purpose of this Memorandum of Understanding(“MOU”) is to detail the arrangements in place to enable the efficient sharing of multimedia evidence (“MME”) by the Relevant Police Force to the CPS via the relevant Digital Evidence Management System Link (“DEMS”).

This standard defines the requirements and best practice for privileged access management which should be adopted to manage elevated access consistently and securely across national policing IT systems.
This standard adheres to the National Policing Community Security Policy Framework and is a suitable reference for community members, notably those who build and implement IT systems on behalf of national policing.

This standard supports the policy set out in the National Community Security Policy, providing requirements for those designing, building and running electronic communications services within national policing systems. This standard details a minimum set of security requirements and controls that must be met to ensure security of electronic communications services. Consideration is given to the following areas of configuration, email systems, collaboration platforms and voice communications platforms.

This standard is intended to guide the reader through the process of securely managing personnel and embedding security at all stages of the employee lifecycle.

This guidance describes best practice risk management controls for accessing Policing ICT resources whilst abroad. It also describes the circumstances when forces can make a local decision or when referral to NSIRO is required when use abroad is required.

This guidance describes best practice risk management controls for accessing Policing ICT resources whilst abroad. It also describes the circumstances when forces can make a local decision or when referral to NSIRO is required when use abroad is required.

This guidance is to assist members of the policing community of trust to correctly classify and protect information assets in line with UK Government Security Classification Policy.
This guidance in conjunction with the National Policing Community Security Policy (NCSP) and associated documents supports the requirements of the NCSP Information Management standard.

This Standard supports the principles set out in the National CSP, providing detailed guidance to those implementing and managing PDS & policing systems. This Standard applies to all passwords created for use on PDS & policing systems, including those for user-level accounts, system-level accounts, and any device-specific passwords.

This standard defines the requirements which, when applied, will prevent unauthorised access to national policing IT systems. Areas considered include account management, access control mechanisms e.g. biometrics and customer access.

This standard adheres to the National Policing Community Security Policy Framework and is a suitable reference for community members, notably those who build and implement IT systems on behalf of national policing.

This standard also relates to other PDS standards passwords and IAM, which the audience should also consider.

This Standard is to ensure that all third party suppliers are examined to fully understand their overall security posture and how that may impact upon Policing, ensure they fully understand the responsibilities they have in looking after policing data, that elements such as the importance of vetting and the cyber security of their systems is understood and they are aware of the requirements when handling and communicating that data.

The purpose of this standard is to establish a set of cryptographic algorithms and protocols for use in specific applications for the transmission and storage of Police Data up to the classification of OFFICIAL. The requirements are the minimum acceptable levels of encryption and are aligned to the NIST and NCSC frameworks and are applicable to cloud environment, on premises environments and the data networks that interconnect them.

This standard defines the requirements which, when applied, will define identity and access management 
standards to national policing IT systems. Areas considered include account management, access control 
mechanism, privilege access, account provisioning, account review, access suspension and termination, 
guest accounts, third party access and audit requirements. 
This standard adheres to the National Policing Community Security Policy Framework and is a suitable 
reference for community members, notably those who build and implement IT systems on behalf of 
national policing.
This standard also relates to other PDS standards such as passwords, system access, PAM, vetting, which 
the audience should also consider

This framework is to ensure that all security risks are identified, assessed, and managed in accordance with best practice in order to facilitate improved governance. It is mandatory for all information systems that hold Police information or which deliver an operational service to policing to undergo a risk assessment, as stipulated in the National Policing Community Security Policy. The Security Risk Management Framework mutually supports the Police Cyber Assurance Framework (PCAF). The framework supports the requirements of the National Community Security Policy (NCSP.)

The National Policing Information Security Risk Management Framework provides the foundations of risk management across policing in line with the Police Cyber Assurance Framework (PCAF). This guidance supports the risk management framework by detailing the actions required to firstly assess a risk, and then to manage it via the national risk register. This guide must be read in conjunction with the National Security Risk Management Framework.

The National Policing Information Security Risk Management Framework provides the foundations of risk management across policing in line with the Police Cyber Assurance Framework (PCAF). 

This template must be completed in conjunction with the National Security Risk Management Framework and Guidance.

The Risk Decision Document should be a single document that outlines any national risk, and the recommended measures for mitigating it. The template is organised into sections, each containing specific guidance points on content to be included.

This guidance provides an overview of approaches to deploy TikTok safely

This guidance describes best practice cyber risk management controls for using Robotic Process Automation (RPA) 
for the purpose of automating manual administrative overheads for National Policing Forces and 
applications. This document only provides guidelines to automating manual processes and is not intended for machine 
learning (ML) or artificial intelligence (AI) derived solutions. Please refer to separate guidelines and standards 
for Digital Process Automation (DPA), AI and ML related activities.

This guidance provides policing and law enforcement organisations with relevant information regarding risks associated with deploying Bluetooth technology within the workplace, and to enhance the risk-based decisions required in the use of such technology.

This standard supports the National Community System Policy System Access requirements with respect to defining requirements for the use and selection of a password / passphrase-based method of authentication. It should be read in conjunction with the System Access standard. Passwords represent only one method of authentication (something that you know) and should be combined with other methods such as something you have (token) or something you are (biometric). It is not always possible especially with legacy applications or services to utilise multi-factor authentication, and this is where this standard can help to ensure that risks are effectively managed. A strong passphrase / password will help to ensure lawful business access to applications, mobile devices, systems and networks when combined with an agreed access control policy and supported by an Identity and Access Management (IAM) system. Undertaking a business impact assessment (BIA) is important to determine specific information security requirements to support proportionate risk management. This Standard is aligned with the NCSC’s password guidance.

This guideline provides guidance on the principles and application of the System Development Standard (Secure By Design) methodology.

This guidance describes approaches to delivering comprehensive Testing (using a range of attack types), penetration tests, to support security and risk compliance monitoring