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Resource
National Digital Case File Standards

The Digital Case File national programme has established standards for how a case file is built and sent to the CPS through collaboration with suppliers and police forces. 

Published
Authoring body: Police Digital Service
Standards
Resource
POLE Standards

*** POLE standards under development. Publication date 7th May 2021. Use the “Contact us” tab if you need more information. ***

The intended purpose of this standard is to promote interoperability of systems by converging on a common set of POLE data definitions used within Policing. POLE data definitions describe how People, Objects, Locations and Events should be formatted.

There are 44 POLE entities described in this standard including:

  • 20 person entities
  • 13 object entities
  • 5 location entities
  • 6 event entities

The standard also defines the attributes (field size, format, type) used to create the entities and contains and “entity x attribute map”.

Published 07/05/2021
Authoring body: Police Digital Service (PDS)
Standards
Resource
Extraction of digital data from personal devices APP

Guidance on the legal and ethical extraction of data from personal devices (including witnesses and victims) involved in an investigation. .

 

Use the Contact Us tab at the top of the page to request further details.

Published
Authoring body: College of Policing (CoP)
Guidance
Resource
Live Facial Recognition APP

Guidance for the overt deployment of live facial recognition technology to locate persons on a Watchlist. This is currently in draft format and is to be circulated to external stakeholders for consultation prior to submission to National Standards Assurance Board for publication on the platform.

Use the Contact Us tab at the top of the page to request further details.

Published
Authoring body: College of Policing (CoP)
Guidance
Resource
Records Management Code of Practice

The Code provides high-level standards for information and records management (in the form of seven principles), as well as other supporting standards, such as personnel and organisational capabilities. It will also drive consistency in the way that forces manage their information and records.

 

Use the Contact Us tab at the top of the page to request further details.

Published
Authoring body: College of Policing (CoP)
Standards
Resource
Archiving of records in the public interest APP

This APP provides context for forces using the Information and Records Management Code of Practice to enable them to develop nationally consistent approach to identifying the proper regime of management and archiving for information records.

This guidance helps forces with the identification of records for long-term archiving and advises on how those records should be managed throughout their lifecycle, again securing consistency of approach.

Compliance with the Code and APP should help to increase the public’s confidence in how their information is handled.

Use the Contact Us tab at the top of the page to request further details.

 

Published
Authoring body: College of Policing (CoP)
Guidance
Resource
Digital Asset Management System (DAMS) Standards

DAMS has been identified as a critical capability for the management and use of digital material within policing. This infographic describes the DAMS lifecycle, providing a high level explanation of the design, development and implementation stages of delivering a DAMS system. The supporting documents referred to in this document are currently going through a review and refresh. 

Use the Contact Us tab at the top of the page to request further details.

Published
Authoring body: College of Policing
Standards
Resource
National Redaction definition and requirements

The National Redaction project, developed under the Digital Policing Portfolio (DPP) on behalf of the SRO DCC Jeremy Burton and the National Disclosure Board, has identified the nationally consistent requirements and supporting technology for redaction, includiing:

  • The business context and scope for redaction;
  • The business needs and related business outcomes and benefits;
  • The business users and their user stories;
  • The information that will need to be managed and its lifecycle;
  • National standards through identifying best practice in existing standards policy and procedures;
  • The functional and non-functional national requirements for redaction.
 
Published
Authoring body: National Police Chiefs Council (NPCC)
Guidance